TERMS & CONDITIONS
These Terms and Conditions govern the relationship between you, the traveler, and us, Pathways Active Travel, LLC. By booking a trip, you agree to be bound by these Terms and Conditions. They outline, among other things, our cancellation policy and certain limitations of liability. These terms affect your rights to sue, governing law, forum, and jurisdiction; please be sure to carefully read these terms and make sure you understand your rights and obligations and our rights and obligations.
For guided programs, trip prices are per person based on double occupancy, and for self-guided programs prices are based on a group of four. Prices are quoted in US dollars, and are set well in advance of the trip departure date. Prices cover land costs only; they do not include airfare to and from the trip. Every effort has been made to produce pricing information accurately. We reserve the right to correct errors.
RESERVATIONS AND DEPOSIT
A non-refundable deposit of $300 per person is required to secure your reservation. To secure reservations on a trip departing within 90 days, a full payment is required by the time of booking. Payment of your deposit indicates your acceptance of these terms and conditions. Final payment for all trips must be made in full to Pathways Active Travel, LLC at least 90 days prior to departure. Reservations will be cancelled if final payment is not received by the due date and cancellation charges will apply.
Your deposit is fully refundable up to 14 days after you book when you sign up 14 or more days before final payment is due.
CANCELLATIONS, TRANSFER POLICY & REFUNDS
We understand how disappointing it is for travelers in the event they are forced to cancel their adventure, especially one which they have been looking forward to for a long time. We, too, plan for these adventures for quite a long period prior to departure and continuously send non-refundable payments to vendors and suppliers. Therefore we must strictly adhere to our Cancellation & Refund Policy for all travelers – we hope you understand!
If you must cancel your trip, you must do so in writing and deliver the statement to Pathways at the following address: 1023 Walnut St., Boulder, CO 80302. You may also email to: firstname.lastname@example.org.
Cancellation refunds will be calculated as of the date we receive your written cancellation. Your cancellation fee will be determined according to the terms and conditions outlined below.
Transfers to another trip or to a future trip are only allowed before final payment, after which time our cancellation policy applies. If you transfer to another trip and the trip costs more than your original trip, you must pay the difference.
1023 Walnut St. | Boulder, Colorado 80302 | 802.233.9253 | email@example.com
Pathways Active Travel, LLC cannot make exceptions to these cancellation policies for any reason. Please note that we do not make any refunds for any unused portion of your trip.
CANCELLATION FEES (Per Person)
91 + days prior : $200 administrative fee
90-61 days prior : 25% of trip fee
60 or less prior : 100% of trip fee
DEPOSIT PAYMENT TERMS (Per Person)
91+ days prior : $300
90 days or less : Full Payment
You must advise us in writing, at or prior to booking, of any physical, emotional or mental condition which may require professional attention during the trip or may require the use of special equipment. If you fail to disclose any such conditions, Pathways Active Travel, LLC may refuse to allow you to take the trip and you will forfeit the trip cost; and in such event we shall have no liability, financial or otherwise. If you are so challenged, you must bring and be responsible for all necessary items related to your condition. If any such condition arises after the trip is booked, you must advise us in writing immediately. We cannot accommodate women past their sixth month of pregnancy.
Children 16 years or older are welcome on any of our International trips if accompanied by an adult. For North America the minimum age is 13. A certified copy of a birth certificate will be required.
HEALTH AND FITNESS
We will send you information on the physical requirements for your trip with your pre-trip materials. In some cases, you may want to discuss these with your doctor. Your health and safety during your trip are our first concern, but Pathways Active Travel, LLC is not a medical facility. You should be in good health to participate in our active trips.
For guided programs
Pathways Active Travel, LLC reserves the right to decline any trip participant whose condition, in our opinion, may affect the health, safety or enjoyment of other participants. Pathways Active Travel, LLC is not responsible for the costs of any medical treatment you may require during the trip. Under no circumstances is Pathways Active Travel, LLC responsible for the quality of medical care, or lack thereof, you may receive while on the trip. We strongly recommend that you obtain medical and dental insurance that will cover the cost of any medical and dental assistance you may require during your trip.
The responsibility of Pathways Active Travel, LLC and its affiliated companies is strictly limited. As a tour operator, Pathways Active Travel, LLC organizes, promotes, and sells trips consisting of certain travel services, including ground and water transportation, sightseeing excursions, and hotel accommodations that Pathways Active Travel, LLC purchases or reserves from various suppliers (collectively, “Suppliers”). Pathways Active Travel, LLC does not own or operate any of these Suppliers. The Suppliers providing travel services for Pathways Active Travel, LLC’s trips are independent contractors and are not agents or employees of Pathways Active Travel, LLC. As such, Pathways Active Travel, LLC is not responsible for any negligent or willful act or failure to act of any Supplier or of any third party. Some trips include visits to shops and merchants. Pathways Active Travel, LLC is not responsible for any purchases you make during your trip, whether that merchant is part of the scheduled itinerary or not. By utilizing the travel services of the Suppliers, you agree that you will look to such Suppliers for any accident, injury, property damage, or personal loss to you or to those traveling with you, and that neither Pathways Active Travel, LLC nor any representative of Pathways Active Travel, LLC shall be liable. Without limitation, Pathways Active Travel, LLC is not responsible for any injury, loss, or damage to person or property, death, delay, or inconvenience in connection with the provision of, or failure to provide, any goods or services occasioned by or resulting from—but not limited to—acts of God or force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal or terrorist activities of any kind, overbooking or downgrading of accommodations, mechanical or other failure of airplanes or other means of transportation or for the failure of any transportation mechanism to arrive or depart on time, sanitation problems, lack of medical care, or for any other cause beyond the direct control of Pathways Active Travel, LLC.
Pathways Active Travel, LLC reserves the right to correct promotional or pricing errors at any time, or to increase the trip price in the event of cost increases due to changes in currency fluctuations or fee increases. Pathways Active Travel, LLC reserves the right to decline to accept or retain any person as a member of any trip or to cancel or alter the trip without notice, in which event your sole remedy shall be a prorated refund for any unused portion of the trip. Hotels and other accommodations are subject to change.
Pathways Active Travel, LLC reserves the right to take photographic or film records of any of its trips, and to use any such photographic or film records for promotional and/or commercial purposes.
This relationship shall be governed by the laws of the State of Colorado. Any claims against Pathways Active Travel, LLC must be brought in the Federal or State Courts located in the State of Colorado, to the exclusion of the Courts of any other state and country.
We love single travelers! Travelers who would prefer a single room may have one at a single-room surcharge. We cannot always guarantee single accommodations even after reservations and confirmations have been made. We apologize for having to charge the single-room fee, but our program costs are based on two people sharing the expense of a hotel room. We will be happy to attempt to make a roommate match for those who choose. If we cannot arrange a match, only 50% of the single supplement fee will apply. To accommodate our single travelers, we have made a concerted effort to keep our single-supplement fees as low as possible.
PRE TRIP MATERIALS
Educating and preparing our travelers is a priority for us. Approximately two to three months prior to departure, you will receive a comprehensive Pre-Departure Packet detailing your trip, what to pack and how best to prepare.
All Pathways Active Travel, LLC guided programs are limited to no more than 12 travelers and require a minimum number of participants to operate. Pathways Active Travel, LLC reserves the right to change the departure date of any guided program, as well as cancel any guided program that does not reach a minimum level of participation.
Pathways Active Travel, LLC will not reimburse for any personal expenses due to changes in itineraries or trip cancellations, such as prepaid hotel expenses or airline tickets.
All international programs require a valid passport. All passports must contain at least five blank pages and must be valid for six months after the completion of your trip. All information on your passport including name, passport number and expiration date are needed at time of booking. If your destination requires a visa for U.S. citizens, you are responsible for obtaining a visa prior to departure. Non-U.S. citizens should contact the appropriate consular office for any requirements pertaining to their trip; Pathways Active Travel, LLC is not responsible in any way for your failure to do so.